{"id":1180,"date":"2017-08-14T15:13:59","date_gmt":"2017-08-14T15:13:59","guid":{"rendered":"https:\/\/blog.wanderly.us\/?p=1180"},"modified":"2026-03-04T21:34:21","modified_gmt":"2026-03-04T21:34:21","slug":"keeping-file-current-hot-tips-stay-ahead-game","status":"publish","type":"post","link":"https:\/\/www.wanderly.us\/blog\/keeping-file-current-hot-tips-stay-ahead-game\/","title":{"rendered":"How to Keep Your Professional File Current as a Travel Nurse"},"content":{"rendered":"<p>I\u2019m finally home after a 14-hour shift and I\u2019m ready to just hit the couch and relax when I see the blinking light in my peripheral. As I listen to my voicemail messages, I can already tell from the first few seconds what it\u2019s going to be about. It\u2019s my travel agency, asking me to send in a current copy of my flu vaccine and ACLS. I feel like they ask for these things all the time\u2026don\u2019t they already have it in my file? Wait a minute-as I grab for my wallet, my heart suddenly sinks-my ACLS <em>does<\/em> expire and in a few days! How did that happen?! I thought I took care of that recently. The truth is we all live hurried lives and sometimes, life gets the best of us and our expiring credentials and medical documents are no exception.<\/p>\n<p>With the ever-growing amount of paperwork required for a travel assignment and with shorter timeframes to complete your file, it\u2019s imperative that you keep all your <a href=\"https:\/\/www.wanderly.us\/blog\/taming-the-credentialing-monster\/\">credentials and medical documents<\/a> not only current, but in a safe, handy place so that you can quickly get to it at a moments\u2019 notice, or at least until your recruiter calls you with the job you\u2019ve been waiting for at that prestigious teaching facility! So, what\u2019s the secret to managing all the items in your Compliance file? It can be done, believe it or not, and once you start, you\u2019ll wonder why you didn\u2019t do it this way to begin with.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_62 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.wanderly.us\/blog\/keeping-file-current-hot-tips-stay-ahead-game\/#The_early_bird_gets_the_worm%E2%80%93\" title=\"The early bird gets the worm&#8211;\">The early bird gets the worm&#8211;<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.wanderly.us\/blog\/keeping-file-current-hot-tips-stay-ahead-game\/#If_its_not_signed_or_dated_it_didnt_happen%E2%80%93\" title=\"If it\u2019s not signed or dated, it didn\u2019t happen&#8211;\">If it\u2019s not signed or dated, it didn\u2019t happen&#8211;<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.wanderly.us\/blog\/keeping-file-current-hot-tips-stay-ahead-game\/#Consistency_is_key%E2%80%93\" title=\"Consistency is key&#8211;\">Consistency is key&#8211;<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.wanderly.us\/blog\/keeping-file-current-hot-tips-stay-ahead-game\/#Better_to_have_it_and_not_need_it%E2%80%93\" title=\"Better to have it and not need it&#8211;\">Better to have it and not need it&#8211;<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.wanderly.us\/blog\/keeping-file-current-hot-tips-stay-ahead-game\/#Out_with_the_old_in_with_the_new%E2%80%93\" title=\"Out with the old, in with the new&#8211;\">Out with the old, in with the new&#8211;<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"The_early_bird_gets_the_worm%E2%80%93\"><\/span><strong>The early bird gets the worm<\/strong>&#8211;<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The sooner, the better. Everyone wants that hot job that is <a href=\"https:\/\/www.wanderly.us\/blog\/travel-nurse-pay\/\">offering crisis rates<\/a>&#8211; but the lucky one will be the one who can submit their paperwork the quickest. Storing all your credentials in one safe place is key and will save you time and an unnecessary headache later. A binder, a folder, plastic page protectors, your trusty file cabinet, wherever you choose, be a \u201ccreature of habit\u201d and keep your documents together for easy access.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"If_its_not_signed_or_dated_it_didnt_happen%E2%80%93\"><\/span><strong>If it\u2019s not signed or dated, it didn\u2019t happen<\/strong>&#8211;<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>In the world of Nursing, we know the huge importance of properly dating and signing all types of documentation. Per the Joint Commission, nothing is considered valid unless it\u2019s properly signed and dated. So, check the backsides of those CPR cards and even your RN license to make sure they are properly signed. If you send in your documents in properly the first time around, you will save time and probably a slew of reminder messages from your agency.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Consistency_is_key%E2%80%93\"><\/span><strong>Consistency is key<\/strong>&#8211;<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Car Registration, <a href=\"https:\/\/www.wanderly.us\/blog\/travel-nurse-tax-guide\/\">Paying Taxes<\/a>\u2026these things need to be renewed every year without fail. The same rings true for our credentials and medical documents. We all know that we need to get our annual physical and TB every year and that all of our CPR cards are good for two years. So, when you have a few days off in a row, go ahead and bite-the-bullet, call and schedule that BLS renewal class or head on over to the occupational health clinic and just get what you need done.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Better_to_have_it_and_not_need_it%E2%80%93\"><\/span><strong>Better to have it and not need it<\/strong>&#8211;<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Not sure if that Tdap Vaccine you took a few years back is still valid? Well, the answer is yes, it is! When in doubt, retain your records. Some documents are accepted at facilities for up to 10 years so don\u2019t throw anything away. Toss that record and anything else you\u2019re in doubt of into your file for safe keeping-you might be surprised at how much you really have.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Out_with_the_old_in_with_the_new%E2%80%93\"><\/span><strong>Out with the old, in with the new<\/strong>&#8211;<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>As soon as you receive an updated <a href=\"https:\/\/wanderly.us\/blog\/taming-the-credentialing-monster\">credential<\/a> and\/or medical item, such as a TB test, store it safely right away then move on! I can\u2019t tell you how many times I\u2019ve renewed something and I\u2019m quick to file it away somewhere but then realize weeks later that I never sent it to my agency to update my file \u201con their end\u201d.<\/p>\n<p>At the end of the day, our documents and records are but a small glimpse of what we have to offer as a nurse to a hospital but if that glimpse is always kept neat and up-to-date, it will speak volumes to our prospective employers and keep us way ahead of the Compliance game!<\/p>\n<p>[attach 1]<\/p>\n<!-- AddThis Advanced Settings generic via filter on the_content --><!-- AddThis Share Buttons generic via filter on the_content -->","protected":false},"excerpt":{"rendered":"<p>I\u2019m finally home after a 14-hour shift and I\u2019m ready to just hit the couch and relax when I see the blinking light in my peripheral. As I listen to my voicemail messages, I can already tell from the first few seconds what it\u2019s going to be about. It\u2019s my travel agency, asking me to [&hellip;]<!-- AddThis Advanced Settings generic via filter on get_the_excerpt --><!-- AddThis Share Buttons generic via filter on get_the_excerpt --><\/p>\n","protected":false},"author":{"author_name":"adlyd","author_description":"","author_user_level":10,"author_avatar":"https:\/\/secure.gravatar.com\/avatar\/86bf0574a8efbaf50009a8aba5aa3c47?s=96&r=g"},"featured_media":1183,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_mi_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"jetpack_post_was_ever_published":false,"jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[49,520],"tags":[235,161,115,111],"jetpack_publicize_connections":[],"featured_image_src":"https:\/\/www.wanderly.us\/blog\/wp-content\/uploads\/2017\/08\/qtq80-1baZ2D.jpeg","author_info":{"display_name":"Adlyd","author_link":"https:\/\/www.wanderly.us\/blog\/author\/adlyd\/"},"featured_image":{"size_thumbnail":"https:\/\/www.wanderly.us\/blog\/wp-content\/uploads\/2017\/08\/qtq80-1baZ2D-150x150.jpeg","size_medium":"https:\/\/www.wanderly.us\/blog\/wp-content\/uploads\/2017\/08\/qtq80-1baZ2D-300x226.jpeg","size_large":"https:\/\/www.wanderly.us\/blog\/wp-content\/uploads\/2017\/08\/qtq80-1baZ2D-1024x770.jpeg","size_full":"https:\/\/www.wanderly.us\/blog\/wp-content\/uploads\/2017\/08\/qtq80-1baZ2D.jpeg"},"loftocean-view-count":["2540"],"category":[{"id":49,"slug":"travel-nurse-career","name":"Career Resources"},{"id":520,"slug":"nurse-licensing","name":"Licensing"}],"post_tag":[{"id":235,"slug":"credentialing","name":"credentialing"},{"id":161,"slug":"licensing","name":"licensing"},{"id":115,"slug":"taxes","name":"taxes"},{"id":111,"slug":"travel-nursing","name":"travel nursing"}],"views":4359,"jetpack_featured_media_url":"https:\/\/www.wanderly.us\/blog\/wp-content\/uploads\/2017\/08\/qtq80-1baZ2D.jpeg","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p92mSz-j2","_links":{"self":[{"href":"https:\/\/www.wanderly.us\/blog\/wp-json\/wp\/v2\/posts\/1180"}],"collection":[{"href":"https:\/\/www.wanderly.us\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.wanderly.us\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.wanderly.us\/blog\/wp-json\/wp\/v2\/users\/42"}],"replies":[{"embeddable":true,"href":"https:\/\/www.wanderly.us\/blog\/wp-json\/wp\/v2\/comments?post=1180"}],"version-history":[{"count":6,"href":"https:\/\/www.wanderly.us\/blog\/wp-json\/wp\/v2\/posts\/1180\/revisions"}],"predecessor-version":[{"id":6027,"href":"https:\/\/www.wanderly.us\/blog\/wp-json\/wp\/v2\/posts\/1180\/revisions\/6027"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.wanderly.us\/blog\/wp-json\/wp\/v2\/media\/1183"}],"wp:attachment":[{"href":"https:\/\/www.wanderly.us\/blog\/wp-json\/wp\/v2\/media?parent=1180"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.wanderly.us\/blog\/wp-json\/wp\/v2\/categories?post=1180"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.wanderly.us\/blog\/wp-json\/wp\/v2\/tags?post=1180"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}